Terms and Conditions - Trade Fair Prize Draw 2025
1. Subject of the Terms and Conditions and Organiser
These terms and conditions govern participation in the Trade Fair Prize Draw 2025, organised by VanSite UG (limited liability) in cooperation with several partner companies and brands in the camping, travel and outdoor sector.
The prize draw takes place from 29 August 2025 to and including 7 September 2025 during the fair period on the grounds of the Caravan Salon 2025, but is organised independently by VanSite and independent of Messe Düsseldorf GmbH.
There is no organisational, legal or commercial connection to the fair or its organisers.
Responsible for the technical implementation, organisation and draw of the prize draw is:
VanSite UG (limited liability)
Am Südhang 8
33739 Bielefeld
Germany
Notification of the winner and dispatch of the prizes is handled by the respective participating partner companies, to whom VanSite transfers the contact details required for prize processing for this purpose.
By participating in the prize draw, participants accept these terms and conditions in their current version as well as the processing of their personal data as described in the privacy policy and within the opt-in.
The prize draw is also not connected to social networks or online platforms (e.g. Instagram or Facebook) and is not sponsored, supported or organised by them.
2. Participation
All natural persons who have reached the age of 18 and have their place of residence in Germany are eligible to participate.
Employees of VanSite UG (limited liability), the participating partner companies and their respective family members are excluded from participation.
Participation takes place exclusively on-site via QR codes displayed prominently at the VanSite stands and the participating partner company stands during the fair.
These QR codes lead to an online landing page with a participation form, where first name, surname and email address must be entered.
A requirement for participation is consent to the terms and conditions and to the processing of personal data by activating a corresponding consent (opt-in) in the form.
Each person may only enter the prize draw once. Multiple entries or automated registrations are not permitted and result in exclusion from the prize draw.
The participation period is limited to the duration of the fair:
Friday, 29 August 2025 to and including Sunday, 7 September 2025 (11:59 pm CEST).
Participation is free and not tied to the purchase of products or services.
3. Prizes and prize notification
As part of the Trade Fair Prize Draw 2025, one person as winner by a draw.
The prize consists of a combined prize package made up of quality products from the participating partner companies.
The exact composition of the package and the respective companies are listed on the prize draw landing page.
The total value of the prize package is at least approx. 1,164.60 € (recommended retail price).
Note: The actual total value may vary, as individual components, such as the book package from Reise Know-How Verlag, are variable and depend on the chosen travel destination.
The winner is selected by draw (random principle) from all valid entries. The draw is conducted by VanSite UG (limited liability).
Notification is sent by email to the address provided in the participation form. The person notified must respond to the prize notification within 14 days and provide the contact details required for dispatch of the prize.
If the winner does not respond within the deadline, the prize claim lapses and a replacement winner is drawn.
The personal data required for dispatch (e.g. name, postal address, telephone number if applicable) of the winner are transferred to the respective partner companies for shipping purposes whose products are part of the prize package.
In addition, the personal contact details of all participants (e.g. name, email address) are transferred to all partner companies listed on the landing page, provided that participants have given their express consent within the prize draw opt-in.
The partner companies may then use this data for their own marketing purposes (e.g. newsletters, product information, promotions).
Consent can be withdrawn at any time.
A cash payment, transfer or exchange of the prize is not possible. Legal recourse regarding the draw is excluded.
4. Liability and indemnification
VanSite UG (limited liability) is not liable for damages arising in connection with participation in the prize draw or the use of the prize, unless these are due to intentional or grossly negligent conduct by VanSite UG or one of its agents.
This applies in particular to:
technical failures (e.g. outage of the landing page, transmission errors in data processing),
the inaccessibility of the participation forms,
data loss during data transmission,
or false or incomplete information provided by participants.
Participants shall indemnify VanSite and the partner companies involved against all third-party claims arising from breaches of these terms and conditions by the participants.
5. Exclusion from participation
VanSite UG (haftungsbeschrankt) reserves the right to exclude participants from the competition if there are justified grounds for doing so.
Exclusion may apply in particular in cases of:
violations of these terms and conditions,
the provision of false or incomplete personal data,
registering with multiple email addresses by the same person,
participation via automated services, scripts, or other attempts at manipulation.
Participants who manipulate or attempt to manipulate the competition or the participation process may be permanently excluded from the competition. In such cases, a prize may also be revoked after the fact and a replacement person drawn by lot.
6. Early termination or modification
VanSite UG (haftungsbeschrankt) reserves the right to end, suspend, or modify the competition at any time for objectively justified reasons if its proper conduct cannot be guaranteed due to technical, legal, or organisational reasons.
Such grounds apply in particular in cases of:
technical failures (e.g. server outages or external attacks),
legal changes affecting the competition,
or if proper conduct is not possible for other reasons, in particular in cases of manipulation or attempted manipulation.
If the competition has to be ended early or modified, VanSite will inform participants on the competition landing page.
There is no entitlement to participate in or to the conduct of the competition.
7. Data protection
In the context of participation in the trade fair competition 2025, VanSite UG (haftungsbeschrankt) collects and processes personal data of participants. The following data is collected:
First name
Last name
Email address
This data is processed for the following purposes:
1. Conducting and processing the competition, in particular:
- Verifying eligibility to participate
- Conducting the draw
- Notifying the winner
- Passing on the contact details required for shipping (e.g. name, address) to the partner companies whose products are part of the prize package
2. Passing on contact details to the following partner companies for marketing purposes:
By participating, participants expressly consent to their contact details (first name, last name, email address) being passed on to the following companies so that these companies may contact them after the competition by email about current offers, new products, or promotions:
Simex Outdoor International GmbH
Berg 47, 41366 Schwalmtal
(Brand: BENT)Bus-Boxx a Brand of Venture Peak GmbH
Gundelsheimer Strasse 65, 96052 BambergLAYZEE GmbH
Heinrich-Hasemeier-Strasse 36, 49076 Osnabruck
represented by managing directors Christopher Vinkmann, Alexander Bocks and Jill-Catrin VinkmannmaglassX GmbH
Spagl-Str. 2, 94116 Hutthurm
(Manufacturer of the SILWY brand)Vennskap GmbH & Co. KG
In der Loh 36 c, 40668 Meerbusch
(Brand: SKOTTI)VanSite UG (haftungsbeschrankt)
Am Sudhang 8, 33739 BielefeldReise Know-How Verlag Peter Rump GmbH
Osnabrucker Strasse 79, 33649 BielefeldMoby Van - Sebastian A. Korth e.K.
Owner: Sebastian A. Korth
Ringstrasse 6, 23845 Grabau
Consent to the processing of data for marketing purposes is part of the act of participation. Without this consent, participation in the competition is not possible.
Processing is based on the following legal grounds:
Art. 6(1)(b) GDPR - for conducting the competition
Art. 6(1)(a) GDPR - based on consent for marketing use by the named partner companies
Consent may be withdrawn at any time with effect for the future, for example via the unsubscribe link in an email or by contacting the relevant partner company directly.
There is no disclosure to third parties beyond this and no use for other purposes.
Participants have the following rights under the GDPR:
Right of access to stored data (Art. 15 GDPR)
Right to rectification (Art. 16 GDPR)
Right to erasure (Art. 17 GDPR)
Right to restriction of processing (Art. 18 GDPR)
Right to data portability (Art. 20 GDPR)
Right to object (Art. 21 GDPR)
Right to lodge a complaint with a data protection supervisory authority (Art. 77 GDPR)
Further information on data processing can be found in the VanSite privacy policy.
8. Final provisions
Should individual provisions of these terms and conditions be or become wholly or partially invalid, the validity of the remaining provisions is not affected.
German law applies exclusively, to the exclusion of the UN Convention on Contracts for the International Sale of Goods.
The right to take legal action is excluded to the extent permitted by law.
VanSite reserves the right to update these terms and conditions at any time if required for legal or organisational reasons. Changes will be indicated on the competition landing page.
